Data retention summary
This summary shows the default categories and purposes for retaining user data. Certain areas may have more specific categories and purposes than those listed here.
Site
Category
- Apprentice data
Information about an apprentice and the assessments completed by that apprentice. This includes; versions of standard and assessment plan, evidence submitted by the apprentice, records of assessment activities and assessment outcomes.
Purpose
- Audit by ESFA
The Education and Skills Funding Agency requires that all data relevant to an End Point Assessment is retained by the Registered End Point Assessment Organisation for a period of six years following completion of the End Point Assessment.
- Retention period
- 6 years
| Lawful bases | |
|---|---|
| Consent (GDPR Art. 6.1(a)) | The data subject has given consent to the processing of his or her personal data for one or more specific purposes |
| Contract (GDPR Art. 6.1(b)) | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract |
| Legal obligation (GDPR Art 6.1(c)) | Processing is necessary for compliance with a legal obligation to which the controller is subject |
| Public task (GDPR Art. 6.1(e)) | Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller |
| Legitimate interests (GDPR Art. 6.1(f)) | Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
| Sensitive personal data processing reasons | |
|---|---|
| Explicit consent (GDPR Art. 9.2(a)) | The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject |
| Public interest, or scientific/historical/statistical research (GDPR Art. 9.2(j)) | Processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) based on Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject |
Users
Category
- Apprentice data
Information about an apprentice and the assessments completed by that apprentice. This includes; versions of standard and assessment plan, evidence submitted by the apprentice, records of assessment activities and assessment outcomes.
Purpose
- Audit by ESFA
The Education and Skills Funding Agency requires that all data relevant to an End Point Assessment is retained by the Registered End Point Assessment Organisation for a period of six years following completion of the End Point Assessment.
- Retention period
- 6 years
| Lawful bases | |
|---|---|
| Consent (GDPR Art. 6.1(a)) | The data subject has given consent to the processing of his or her personal data for one or more specific purposes |
| Contract (GDPR Art. 6.1(b)) | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract |
| Legal obligation (GDPR Art 6.1(c)) | Processing is necessary for compliance with a legal obligation to which the controller is subject |
| Public task (GDPR Art. 6.1(e)) | Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller |
| Legitimate interests (GDPR Art. 6.1(f)) | Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
| Sensitive personal data processing reasons | |
|---|---|
| Explicit consent (GDPR Art. 9.2(a)) | The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject |
| Public interest, or scientific/historical/statistical research (GDPR Art. 9.2(j)) | Processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) based on Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject |
Categories
Purpose
- Retention period
- No retention period was defined
Assessments
Purpose
- Retention period
- No retention period was defined
Activity modules
Purpose
- Retention period
- No retention period was defined
Blocks
Purpose
- Retention period
- No retention period was defined